Contracts Administrator Job at Trueline, New York, NY

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  • Trueline
  • New York, NY

Job Description

Trueline is seeking a Contracts Administrator to join their team in NYC . This role will support large, multiphase, multimillion dollar design and construction projects, ensuring contracts are properly administered, compliant, and delivered on time.

What You'll Do as the Contracts Administrator

  • Draft, distribute, and manage contracts with subcontractors and suppliers across all project phases
  • Track and process contract changes, ensuring adherence to company/project specs and internal policies
  • Coordinate with subcontractors, suppliers, and project managers to close out pending contracts, insurance, or documentation
  • Maintain accurate and up to date logs (contractor/supplier, change order, insurance, etc.) and ensure all documents are properly executed
  • Monitor and enforce deadlines for contract deliverables and compliance
  • Organize and store contract related documentation per department/project procedures

Contracts Administrator Requirements:

  • Minimum 2 years of contract administration experience on complex, multiphase, multimillion dollar construction or related projects
  • Understanding of civil construction scopes, terminology, and associated processes
  • Proficiency in Microsoft Word and Excel; ability to work with contract templates or similar tools
  • Excellent organizational skills with high attention to detail
  • Strong interpersonal skills; ability to work effectively with project teams, subcontractors, suppliers, and internal stakeholders

Nice to Haves as the Contracts Administrator:

  • Experience with contract management software or document control systems
  • Familiarity with change orders, insurance/subcontractor risk management, or supplier performance tracking
  • Previous exposure to design build, public sector contracts, or civil infrastructure projects
  • Basic understanding of procurement/purchasing workflows

We Offer:

  • A supportive and professional team environment
  • Opportunity to work on large, impactful civil engineering/construction projects
  • Exposure to the full contract lifecycle, with room for learning & growth
  • Competitive compensation (salary to be discussed based on experience)
  • Standard benefits package (health, paid time off, etc.)

Job Tags

Full time, Contract work, For contractors, For subcontractor,

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