Job Description

Position Job Title:    Office Coordinator/ Office Manager
FLSA Status:             Hourly / Non-Exempt
Job Location:            Office

Position Summary   
Greet guests, answers main phone line, assists visitors in a friendly and welcoming manner while maintaining the general office appearance, handling mail, and assisting with administrative requests.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

General Reception Area Responsibilities:

• Demonstrate a positive and friendly demeanor and actively welcome team members and guests as they arrive.
• Greet guests and notify internal team members of visitor arrivals.
• Open and distribute mail daily.
• Answer main phone line and connect caller with appropriate internal people or take messages as needed.
• Maintain current files for all designated documents.
• Order business cards for new and existing employees.

Office Coordinator Responsibilities:

• Manage and maintain office supplies.
• Manage and maintain office appearance and operations including common areas such as the kitchen and copy room ensuring that areas are always stocked and clean.
• Manage and maintain kitchen supplies and appearance, stock beverages, and snacks, run dishwasher and clean refrigerator (weekly/Fridays). Order snacks and drinks staying within designated budget.
• Manage and maintain conference room appearance and assist with scheduling conflicts.
• Process POs for G&A.
• Ensure new hires are set-up on first day with site access (if applicable), name plate in workspace, desk clean and appropriate supplies stocked.
• Assist with planning and event coordination.

Managerial Responsibility:
This position does not supervise other employees.

Position Qualifications (Education, Skills, Experience):
Education

• High school diploma or equivalent required, with a college degree preferred.

Skills

• Maintain a positive attitude within all facets of the Company.
• Excellent verbal and written communication skills required.
• Ability to manage confidential information in a professional and discreet manner.
• Must be customer focused and able to provide assistance and guidance to employees in a professional and caring manner.
• Detail-oriented with strong organizational skills and an ability to meet deadlines.
• Computer literate with proficiency in Word, Excel and Power Point.
• Excellent analytical and problem solving skills.
• Good judgment in handling multiple priorities and open-ended tasks while keeping management apprised as to issues and status.

Base Salary: The expected base salary range for this position is between $60,000 to $80,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.

Benefits: In addition to competitive medical, dental and vision coverage, New Home Co. provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements
Requires the ability to bend, climb, lift 1-15 pounds, reach, see, stand, sit, hear, type and talk. This job is located in a standard office environment.  Noise levels are typically low to moderate. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. New Home Co. retains the discretion to add or change job duties at any time. 

Job Tags

Hourly pay, Bi-weekly pay, Full time, Temporary work, Work at office,

Similar Jobs