Job Description

Administrative Assistant / Office Coordinator

Location: Blawnox – RIDC Park (On-site, Full-Time)

Employer: Practical Administrative Solutions, LP. (“PAS”) Join our team!

Practical Administrative Solutions, LP (PAS) is seeking a highly organized, professional, and proactive Administrative Assistant / Office Coordinator to support our daily operations and help keep our offices running smoothly. This is a full-time, on-site position requiring a physical presence in our Blawnox office Monday through Friday . Local candidates are strongly preferred.About the Role In this dynamic position, you’ll play a key part in both administrative and facilities coordination. You’ll handle scheduling, correspondence, and office logistics — ensuring that our spaces are organized, efficient, and welcoming for staff and visitors.

Key Responsibilities

• Provide day-to-day administrative and clerical support, including scheduling meetings, managing calendars, and handling calls and correspondence in a multi-company environment.
• Prepare and proofread documents, reports, presentations, and meeting minutes.
• Receive, sort, and send mail and packages; assist with filing and data entry.
• Coordinate travel, meetings, and event logistics.
• Greet and assist visitors, clients, and vendors professionally.
• Monitor office supplies, equipment, and kitchen inventory; place orders as needed.
• Liaise with building management, vendors, and maintenance providers.
• Assist with workstation setup, office access systems, and adherence to safety protocols.
• Collaborate with other administrative staff to distribute communications and support company events.
• Help maintain office policies, manuals, and internal contact lists.

QualificationsRequired:

• Prior experience as an administrative assistant, office coordinator, or in a similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, etc.).
• Punctual, dependable, and able to work independently or as part of a team. (Paralegal skills a plus, but not required)
• Ability to work on-site five (5) days per week; local candidates preferred.

Key Competencies:

• Professionalism and discretion
• Problem-solving and critical thinking
• Strong interpersonal and customer service skills
• Reliability and self-motivation

Physical Requirements:

• Ability to lift up to 25 pounds occasionally.
• Ability to move throughout office spaces and assist with light maintenance tasks.

Benefits:

• Competitive salary (commensurate with experience)
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match (subject to eligibility)

Employment Terms: Employment with PAS is at-will , meaning either the employee or the company may terminate employment at any time, with or without notice, and with or without cause, subject to applicable laws. How to Apply: If you’re a motivated and organized professional looking for a stable, on-site role in a supportive environment, we’d love to hear from you! Please submit your resume and cover letter (references optional) to: fmclaughlin@granerx.com

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

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